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Manager's Guide

Manager and Employee

This guide will help you understand your role and the role of the Welcome Center in onboarding your new staff hire. The goal is a smooth and successful onboarding experience for your new hire, which benefits you, your organization and the university at large.


The Welcome Center combines completion of important required start-up steps with an enhanced orientation to Stanford benefits during a full-day session. By taking care of transactional, communications and orientation items, the Welcome Center reduces the burden on the local hiring manager and HR team and increases the efficiency and effectiveness for the new hire to be work-ready when they return to their work location on their second day.


Now Sending Emails on Tuesdays As Well! (April 1, 2015)

Don't hesitate to turn in those enrollment forms early, as we will now send an additional Welcome Center invitation 5 days prior (Tuesday) on top of the existing Thursday emails (10 days prior and 3 days prior). This should help new hires complete required pre-work steps prior to orientation, including watching benefits videos regarding their benefits and setting up their SUNet ID and Two-Step Authentication.

Hiring Date Flexibility for Academic Staff and Other Teaching Titles (March 15, 2015)

It can be tough to start Academic Staff and Other Teaching Titles on Mondays for a variety of reasons. To ensure the Welcome Center meets the needs of these valued staff members we have updated our policies:

  • Any new hires classified as Academic Staff (A) or Other Teaching Titles (O) are eligible to attend the Welcome Center within 5 business days of their start date. 

Online Orientation (ONB-1000) Now Available! (February 28, 2015)

The Cardinal at Work Welcome Center has published an online course (ONB-1000) to support new hires unable to attend the full-day Welcome Center on their first day of employment. The online course includes a brief overview of:

  • Stanford’s history, organizational structure, and ways to get connected
  • Benefits, including a medical plans comparison and information on Flexible Spending Accounts
  • Stanford Contributory Retirement Plan