Verify Eligibility for Employment (I-9)

To comply with U.S. law, Stanford must verify eligibility for employment for all new employees – within three days of hire – by collecting a Form I-9 and reviewing original documents that establish the employee's eligibility to work in the U.S.

Make an I-9 Appointment

You are responsible to schedule an in-person I-9 appointment to meet a representative in person to review and confirm your ability to work in the United States. Stanford makes it easy, with multiple locations on varying days of the week. Walk-ins will not be accepted.

• At each location, there should be a sign (or information in your confirmation email) that instructs you to call a phone number when you arrive, as the buildings may require entry assistance.

Documentation to Bring to the Appointment

Employees must present original, current, and unexpired physical documents to verify employment eligibility. Photocopies and electronic copies are not acceptable. Expired ID’s are not acceptable. Acceptable documents are listed on page 3 of the federal government's Form I-9.

New and rehired employees who have not completed the Form I-9
1. Download the Form I-9 and complete Section 1
2. Schedule an appointment at a location using the buttons below
3. Print and bring the Form I-9 with the acceptable document(s) to the appointment

Current employees that need to re-verify original documents completed during the pandemic virtually (eg. via Zoom)
1. Your HR or Department Administrator should have sent you your original Form I-9 (includes page 1 & 2) through SECURE email. If you did not receive the original Form I-9, request that they send it to you using SECURE: in the subject line
2. Schedule an appointment at a location using the buttons below
3. Print and bring the Form I-9 with the physical, original IDs or other document(s) that were verified through Zoom to the appointment

Current employees that need to re-verify due to a change in status, employment authorization, or employment authorization documents
1. Schedule an appointment at a location using the buttons below
2. Bring current and valid document(s) to the appointment
3. If possible, please bring recently expired documents to the appointment to ensure we have all necessary documents on file. If you have held prior jobs at Stanford, please bring the original I-9 documentation that was provided for your original start date(s) in addition to the current and valid documents

Schedule an Appointment

1. Select a convenient location below to see all the dates and times available
2. Select your date and time (15-minute time slot)
3. Enter your information to complete the request
4. A confirmation email will be sent with additional instructions

Resources 

Questions about I-9 Appointments
Email: I9Central@stanford.edu 

Questions about I-9 Eligibility, Acceptable Documents, Verification, Remote Worker
How to Complete I-9 Form
Option for Remote I-9 Verification
Submit a Support Request to Payroll